Careers

Job Description

The responsibilities and qualifications for this role are as follows:

Core Responsibilities:

General/Project Administrative Support:

• Provide administrative support to two Project Managers.
• Handle purchase order request for project expenses, enter purchase order requests into Yardi for project expenses including assembly and upload of supporting documentation.
• Support the preparation of monthly project and program reports for senior leadership review.

Communication Management:

• Prepare project related correspondence to residents, such as notices, FAQs, and updates, as well as ensuring that projects run smoothly day of.

Property Event Coordination:

• Assist with accommodations for residents on an as needed basis depending on the scope of a project.
• Providing onsite support for projects, ensuring projects run smoothly and aiding in resident inquiries.
• Provide support for the preparation of capital plan information.
• Additional tasks as assigned.

Core Competencies:

• Demonstrates outstanding judgement by conducting oneself discreetly when handling confidential information.
• Customer focused.
• Above average communication skills.
• Ability to maintain composure in stressful situations.
• Ability to work independently as well as in a team environment.
• Above average problem-solving skills.
• Strong sense of ownership and accountability in all that is assigned.
• Highly dependable.
• Ability to manage time effectively and prioritize conflicting deadlines.
• Strong level of confidence and maturity in dealing with all levels of management and tenants.
• Strong commitment to accuracy and attention to detail.

Skills & Qualifications:

• Post‐Secondary Education with a combination of experience.
• 1 to 3 years of experience in a similar role; Residential Property Management experience preferred.
• Experience providing direct support to Project Managers.
• Advanced level knowledge of Microsoft Office products, including Excel & Word.
• Experience using a computer-based accounting package.
• Experience scheduling and coordinating meetings, maintaining schedules and calendars, and booking rooms.
• Experience with property management software is considered an asset.
• Ability to occasionally lift items as heavy as 50 lbs.
• Travelling locally is required; a vehicle is required.